Job Description
We are seeking a highly organized and proactive Virtual Assistant to join our dynamic team in Madison, WI. This is a fantastic opportunity for someone looking to work in a remote-friendly environment while supporting high-level executives and business operations. You will be the right hand to our leadership team, handling everything from email management to project coordination.
If you are detail-oriented, proactive, and thrive in a fast-paced environment, we want to hear from you.
Responsibilities
- Calendar & Travel Management: Manage complex calendars, schedule appointments, coordinate travel logistics, and remind the team of upcoming deadlines.
- Communication: Handle email correspondence with professionalism, filter incoming requests, and draft responses on behalf of management.
- Research & Reporting: Conduct market research, compile data, and create detailed reports and presentations.
- Project Coordination: Assist in project management by tracking milestones, updating task lists, and communicating progress to stakeholders.
- Administrative Support: Organize digital files, manage databases, and handle expense reporting.
- Social Media & Content: Support social media efforts by scheduling posts and engaging with our audience.
Qualifications
- Previous experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills in English.
- Excellent time management and organizational abilities.
- Self-motivated with the ability to work independently in a remote-friendly environment.
- High school diploma or equivalent required; Associate’s degree preferred.