Job Description
Are you a highly organized and proactive professional looking to make a significant impact from the comfort of your home? PDX Executive Solutions is currently seeking a dedicated Remote Virtual Assistant to join our dynamic team. In this pivotal role, you will provide top-tier administrative support to our executives, ensuring seamless operations and maximizing productivity. If you are based in Portland and excel at managing complex schedules and coordinating high-level tasks, we want to meet you.
Why Join Us?
- Competitive hourly rate and comprehensive benefits package.
- Flexible work environment with a focus on work-life balance.
- Opportunity to work with a growing team of industry professionals.
- Professional development and growth opportunities.
Responsibilities
- Calendar Management: Manage complex executive calendars, schedule meetings, coordinate travel arrangements, and resolve scheduling conflicts with precision.
- Communication: Handle email correspondence and phone inquiries with professionalism, ensuring timely and accurate responses.
- Research & Reporting: Conduct market research, gather data, and prepare detailed reports and presentations for internal stakeholders.
- Project Coordination: Assist in project management tasks, track deadlines, and collaborate with cross-functional teams to ensure project milestones are met.
- Administrative Support: Organize and maintain digital and physical files, handle expense reporting, and manage basic bookkeeping tasks.
- Content Management: Support social media management and basic content creation as needed.
Qualifications
- Experience: Minimum of 2 years of experience as a Virtual Assistant or Executive Assistant.
- Technical Skills: Proficient in Google Workspace (Gmail, Calendar, Drive) and Microsoft Office Suite; experience with project management tools (Asana, Trello, Monday.com) is highly preferred.
- Communication: Excellent written and verbal communication skills in English; ability to articulate ideas clearly and professionally.
- Organization: Exceptional time management skills with the ability to prioritize multiple tasks and meet strict deadlines without supervision.
- Integrity: High level of discretion and the ability to maintain strict confidentiality regarding sensitive company information.
- Setup: Reliable high-speed internet connection and a dedicated workspace conducive to remote work.