Job Description
Elevate Your Career with Tulsa Executive Support Services
We are a rapidly growing local business in Tulsa, OK, seeking a highly organized and proactive Virtual Assistant to join our dynamic team. In this pivotal role, you will provide essential administrative and operational support to our leadership team, ensuring seamless day-to-day operations and allowing our executives to focus on high-level strategy.
While this position offers the flexibility of a remote work environment, we are looking for candidates based in or willing to commute to the Tulsa, OK area to facilitate occasional in-office collaboration and team bonding.
Why Join Us?
- Competitive Compensation: $18 - $25/hour based on experience.
- Modern Work Environment: Embrace the freedom of remote work with a supportive culture.
- Growth Opportunities: Clear pathways for career advancement within our organization.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings both virtually and in-person.
- Handle email correspondence and client communications with a high degree of professionalism and tact.
- Conduct in-depth research on market trends, competitors, and industry news to support business decisions.
- Prepare detailed reports, presentations, and memos using Microsoft Office Suite and Google Workspace.
- Organize and maintain digital and physical filing systems to ensure information is easily accessible.
- Assist in project management tasks, tracking deadlines, and managing project resources.
- Order office supplies and manage vendor relationships as needed.
Qualifications
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Minimum of 2 years of experience in a virtual assistant, administrative, or executive support role.
- Proven proficiency in MS Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills with a focus on grammar and tone.
- Strong time management skills and the ability to prioritize tasks in a fast-paced environment.
- Reliable high-speed internet connection and a dedicated workspace.
- Experience with project management tools (e.g., Asana, Trello) is a plus.