Job Description
Join our dynamic team in Washington, DC as a Scheduling Coordinator and become the backbone of our client operations. We're seeking a highly organized professional to manage complex calendars, coordinate high-level meetings, and ensure seamless communication across departments. This role is perfect for a detail-oriented individual who thrives in fast-paced environments and values precision.
Our ideal candidate will support executive leadership while maintaining confidentiality and professionalism. You'll be the central point of contact for scheduling logistics, requiring exceptional time management and interpersonal skills. We offer competitive compensation, comprehensive benefits, and a collaborative work culture in the heart of DC.
Responsibilities
- Manage and optimize executive calendars, including complex multi-departmental meetings and travel arrangements
- Coordinate cross-functional logistics for high-stakes client engagements and internal events
- Act as primary liaison for external partners and internal stakeholders regarding scheduling priorities
- Maintain and update scheduling systems with real-time information and conflict resolution
- Prepare meeting materials, agendas, and follow-up documentation for leadership
- Monitor resource allocation and adjust schedules to accommodate changing priorities
- Ensure compliance with organizational policies and security protocols for confidential information
Qualifications
- 3+ years of professional scheduling or coordination experience in a corporate or executive support role
- Expert proficiency in calendar management tools (Outlook, Calendly) and Microsoft Office Suite
- Exceptional communication skills with demonstrated ability to manage stakeholder expectations
- Proven ability to handle competing priorities and maintain composure under pressure
- Strong attention to detail with accuracy in data entry and documentation
- Experience working in regulated or confidential environments preferred
- Bachelor's degree in Business Administration or related field preferred
- Proficiency in scheduling software like Salesforce or HubSpot a plus