Job Description
Are you an organized superstar looking for a direct hire opportunity?
We are seeking a highly efficient and proactive Scheduling Coordinator to join our dynamic team in Irvine, CA. In this role, you will be the linchpin of our operations, ensuring seamless coordination of meetings, travel, and resources for senior leadership and internal teams. If you excel in fast-paced environments and have a passion for efficiency, we want to meet you.
Why Join Us?
- Direct Hire Position: Long-term career stability with a growing company.
- Competitive Compensation: Salary range of $50k-$65k plus benefits.
- Modern Environment: Work in a state-of-the-art facility in the heart of Irvine.
Responsibilities
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, conference calls, and travel itineraries.
- Coordinate internal and external meetings, including room bookings, catering, and equipment setup.
- Handle travel arrangements, including flights, hotels, and ground transportation, ensuring cost-effectiveness and convenience.
- Process expense reports and maintain accurate scheduling databases using industry-standard software.
- Act as the primary point of contact for calendar management and scheduling inquiries from staff and clients.
- Ensure all scheduled events align with organizational priorities and resolve conflicts promptly.
Qualifications
- High school diploma or equivalent required; Associate's degree preferred.
- Minimum of 2-3 years of experience in a scheduling, administrative, or coordination role.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Calendar.
- Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision and handle sensitive information with discretion.