Job Description
Join our dynamic team at Elite Executive Services as a Senior Scheduling Coordinator and become the backbone of our high-profile client operations. In this pivotal role, you'll orchestrate complex calendars for C-suite executives, coordinate cross-functional meetings across global time zones, and implement cutting-edge scheduling technologies. We offer a competitive compensation package with comprehensive benefits, flexible work arrangements, and opportunities for professional growth in one of the world's most vibrant tech hubs.
Responsibilities
- Manage and optimize executive calendars using Calendly and Microsoft Outlook, ensuring seamless alignment across departments
- Coordinate high-stakes client meetings, conference calls, and international travel logistics with precision
- Implement and maintain advanced scheduling protocols for confidential board meetings and investor relations
- Leverage Salesforce to track scheduling KPIs and prepare executive briefings for time-sensitive engagements
- Serve as primary liaison for executive assistants, department heads, and external stakeholders
- Develop contingency plans for schedule disruptions and implement real-time adjustments
- Onboard new scheduling technologies and train team members on best practices
Qualifications
- 5+ years of experience in executive scheduling or administrative coordination within tech/finance industries
- Expert proficiency in scheduling platforms (Calendly, Outlook) and CRM systems (Salesforce)
- Exceptional communication skills with ability to manage high-level stakeholders diplomatically
- Proven ability to handle confidential information with discretion and professionalism
- Strong analytical skills for optimizing calendar efficiency and identifying workflow improvements
- Experience coordinating international travel across multiple time zones
- Bachelor's degree in Business Administration or related field preferred