Job Description
Join our award-winning team at Apex Solutions Group as a Senior Scheduling Coordinator in the heart of Los Angeles. This pivotal role requires exceptional organizational skills and a passion for optimizing complex calendars across multiple departments. You'll be the backbone of our operations, ensuring seamless coordination between executives, clients, and internal teams. We offer competitive compensation, comprehensive benefits, and a modern, collaborative work environment in downtown LA.
Responsibilities
- Coordinate complex multi-departmental schedules using MS Outlook and Calendly
- Manage executive calendars, travel arrangements, and meeting logistics
- Act as primary point of contact for external scheduling requests
- Proactively identify and resolve scheduling conflicts with diplomacy
- Prepare detailed daily/weekly briefings for executive teams
- Implement and maintain scheduling protocols across the organization
- Coordinate with vendors and contractors for facility scheduling
Qualifications
- 3+ years of professional scheduling coordination experience
- Expert proficiency in MS Outlook and calendar management software
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under pressure
- Associate's degree in Business Administration or related field
- Experience supporting C-level executives preferred
- Proficient in Google Workspace and scheduling platforms
- High attention to detail with impeccable follow-through