Job Description
Join our award-winning team as a Senior Virtual Assistant and revolutionize how businesses operate remotely. We're seeking a tech-savvy professional to provide executive-level support to our Raleigh-based clients while enjoying the flexibility of 100% remote work. This role offers competitive compensation, growth opportunities, and the chance to make a tangible impact on our clients' success.
At Apex Administrative Solutions, we pride ourselves on fostering a collaborative, results-driven environment. You'll work with innovative entrepreneurs and established companies across the Research Triangle, handling critical tasks that drive productivity and efficiency. Our comprehensive onboarding program ensures you're set up for success from day one.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Handle confidential communications, drafting correspondence, and managing client relationships
- Oversee email management, filter communications, and prioritize urgent matters
- Conduct market research, compile reports, and prepare presentation materials
- Assist with bookkeeping tasks, expense tracking, and financial reporting
- Coordinate virtual meetings, prepare agendas, and document meeting outcomes
- Manage digital filing systems and ensure document organization protocols
- Act as primary point of contact for clients and stakeholders
Qualifications
- Minimum 3 years of virtual assistant or administrative support experience
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with CRM systems (e.g., Salesforce, HubSpot)
- Valid North Carolina business license and professional references
- Reliable high-speed internet and dedicated home office setup