Job Description
Are you a highly organized and proactive individual looking for a meaningful role in the heart of North Carolina? Catalyst Solutions Group is seeking a dedicated Senior Virtual Assistant to support our executive leadership team. In this pivotal role, you will be the operational backbone of our office, ensuring seamless communication, efficient workflow management, and exceptional administrative support.
We value integrity, efficiency, and a proactive approach to problem-solving. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to meet you.
Responsibilities
- Executive Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives with precision.
- Communication Management: Handle email correspondence, screen calls, and draft professional communications on behalf of leadership.
- Project Coordination: Oversee administrative projects, track deadlines, and ensure timely delivery of deliverables.
- Data Management: Maintain accurate records, update databases, and prepare comprehensive reports and presentations.
- Client Relations: Serve as the primary point of contact for client inquiries, ensuring a high level of customer satisfaction.
- Office Operations: Assist in daily office operations, including inventory management and vendor coordination.
Qualifications
- Experience: Minimum of 3-5 years of experience as a Virtual Assistant or Executive Assistant in a corporate setting.
- Location: Must reside in or be willing to commute to Charlotte, NC.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Organization: Superior time management skills and the ability to prioritize tasks effectively in a dynamic environment.
- Integrity: High level of discretion and confidentiality in handling sensitive information.