Job Description
Apex Operations Solutions is seeking a high-caliber Senior Virtual Assistant to join our growing team. Based in New York, NY, you will provide executive-level support to senior leadership, ensuring seamless operations in a fast-paced, dynamic environment.
As a remote-first company with a presence in New York, we value self-motivated individuals who possess exceptional organizational skills, a proactive approach to problem-solving, and the ability to thrive in a distributed team setting.
Why Join Us?
- Competitive hourly rate ($25 - $45/hr).
- Flexible remote work schedule.
- Professional development opportunities.
Responsibilities
- Calendar & Time Management: Manage complex calendars, schedule meetings across multiple time zones, and coordinate executive availability.
- Travel Coordination: Plan and book domestic and international travel arrangements, including flights, hotels, and itineraries.
- Communication Management: Screen and triage emails, draft professional correspondence, and handle phone inquiries with a high degree of discretion.
- CRM & Data Entry: Maintain and update customer relationship management systems (Salesforce/HubSpot) with accurate data.
- Project Support: Assist project managers in tracking deadlines, preparing presentations, and conducting research.
- Administrative Support: Handle expense reports, invoice processing, and vendor communications.
Qualifications
- Experience: Minimum of 3-5 years of experience as a Virtual Assistant or Executive Assistant.
- Location: Must reside in New York, NY (Hybrid/Remote options available based on performance).
- Technical Skills: Proficiency in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office Suite (Outlook, Excel, Teams).
- Communication: Native or fluent English proficiency with exceptional written and verbal skills.
- Soft Skills: Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment.