Job Description
Join the Elite Team at Executive Horizon Solutions
We are a fast-growing management consulting firm based in Baltimore, MD, seeking a highly organized, detail-oriented Senior Virtual Assistant to support our executive leadership team. This is a fully remote position, allowing you to work from anywhere while contributing to high-impact projects.
If you excel at streamlining operations and possess a proactive mindset, we want to hear from you. This role offers competitive compensation and the opportunity to grow within a dynamic corporate environment.
Why Join Us?
- Competitive hourly rate ($25 - $45/hr).
- Flexible remote work schedule.
- Professional development and growth opportunities.
- Supportive and collaborative team culture.
Responsibilities
- Calendar & Schedule Management: Oversee complex calendars, coordinate meetings, and manage internal and external scheduling conflicts with precision.
- Executive Communication: Draft, proofread, and distribute professional emails, memos, and presentations on behalf of executives.
- Travel Coordination: Plan and book domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Research & Analysis: Conduct market research, compile data reports, and summarize key findings for strategic decision-making.
- Project Management: Assist in project tracking using tools like Asana or Trello, ensuring deadlines are met and stakeholders are updated.
- Administrative Support: Manage incoming inquiries, handle expense reports, and maintain organized digital filing systems.
Qualifications
- Experience: Minimum 3-5 years of experience as a Virtual Assistant or Executive Assistant in a remote or hybrid setting.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite and Google Workspace; experience with Asana, Slack, or Zoom is required.
- Communication: Exceptional written and verbal communication skills with a professional and polished tone.
- Time Management: Ability to prioritize multiple tasks effectively while maintaining high attention to detail under tight deadlines.
- Self-Motivation: Proactive approach to problem-solving and the ability to work independently with minimal supervision.
- Reliability: Consistent internet connection and a dedicated workspace in Baltimore or remote.