Job Description
Join our dynamic team as a Virtual Assistant and become the backbone of our growing operations in Charlotte, NC. We're seeking a highly organized professional to provide seamless administrative support, ensuring our business runs efficiently while delivering exceptional client experiences. This hybrid role offers flexibility with remote work options combined with occasional in-office collaboration in our Uptown Charlotte headquarters. Enjoy competitive benefits, professional development opportunities, and a supportive work culture that values work-life balance.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Handle confidential correspondence, email management, and document preparation
- Conduct market research and compile detailed reports for strategic decision-making
- Oversee digital filing systems and maintain organized databases
- Assist with project coordination, meeting preparation, and stakeholder communication
- Process invoices, expense reports, and financial documentation
- Represent the company professionally in client communications and vendor relationships
Qualifications
- Minimum 3 years of administrative or virtual assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with CRM systems (e.g., Salesforce, HubSpot)
- Ability to manage multiple priorities in a fast-paced environment
- Professional demeanor and discretion when handling confidential information
- Associate's degree or equivalent professional certification preferred