Job Description
Are you an organized, detail-oriented professional looking for an exciting opportunity in Silicon Valley?
Apex Executive Support is seeking a highly skilled Virtual Assistant to join our growing team in San Jose, CA. In this role, you will provide top-tier administrative support to executives, ensuring their schedules are optimized and their business operations run seamlessly.
We are looking for a self-starter who thrives in a fast-paced environment and can seamlessly manage multiple priorities with professionalism and discretion.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate appointments with high-level executives.
- Communication: Draft, proofread, and edit professional correspondence, including emails, memos, and reports.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Research & Reporting: Conduct market research, compile data, and prepare detailed presentations for internal review.
- Project Support: Assist in project management tasks, track deadlines, and ensure deliverables are met on time.
- CRM Management: Maintain and update customer relationship management databases with accurate information.
Qualifications
- Experience: Minimum of 2-3 years of experience as a Virtual Assistant or Executive Assistant in a professional setting.
- Communication: Excellent written and verbal communication skills in English.
- Tools: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive).
- Organization: Exceptional organizational skills with the ability to prioritize tasks effectively.
- Reliability: Must be available during US business hours and possess a high-speed internet connection.
- Confidentiality: Ability to handle sensitive information with the highest level of discretion.