Job Description
Join Madison Health Partners as a Part-Time Scheduling Coordinator and become the heartbeat of our patient care operations! We're seeking a meticulous professional to optimize our clinical workflows while delivering exceptional patient experiences. This hybrid role (3 days onsite in Madison) offers the perfect blend of structured scheduling autonomy and collaborative teamwork in a supportive healthcare environment.
As a key member of our administrative team, you'll directly impact patient satisfaction through precise coordination of provider schedules, seamless communication across departments, and innovative calendar management solutions. If you thrive in fast-paced settings where your organizational skills translate into tangible outcomes, this opportunity is your next career milestone.
Responsibilities
- Manage complex provider schedules across 15+ specialists using Epic EMR system
- Coordinate patient appointments with 98% accuracy while maintaining 15-minute appointment buffers
- Facilitate interdisciplinary care team meetings and resolve scheduling conflicts
- Implement real-time calendar adjustments for urgent patient needs and provider availability
- Train staff on scheduling protocols and optimize workflow efficiencies
- Generate monthly utilization reports for department leadership
- Serve as primary liaison between patients, providers, and billing departments
Qualifications
- 3+ years experience in healthcare scheduling or administrative coordination
- Expert proficiency with electronic health record systems (Epic preferred)
- Exceptional communication skills with demonstrated conflict resolution abilities
- Proven ability to manage competing priorities in high-volume environments
- Strong knowledge of HIPAA compliance and patient privacy regulations
- Associate degree in Healthcare Administration or related field
- Advanced Microsoft Excel skills for reporting and analysis
- Ability to work flexible hours including occasional early mornings or weekends