Job Description
Join our dynamic team as a Part-Time Scheduling Coordinator and become the backbone of our client's daily operations! We're seeking a highly organized professional to manage complex calendars, optimize team workflows, and ensure seamless appointment coordination in Fort Worth's thriving business environment. This role offers flexible hours (20-25 hrs/week) and the opportunity to make a tangible impact in a fast-paced setting. If you excel at precision communication and thrive in detail-driven roles, apply today to start your journey with us!
Responsibilities
- Coordinate and maintain complex schedules for executive teams across multiple departments
- Manage calendar conflicts and prioritize urgent appointments using advanced scheduling software
- Facilitate seamless communication between internal teams and external stakeholders
- Prepare detailed itineraries and travel arrangements for executive staff
- Monitor and adjust schedules in real-time to accommodate changing priorities
- Generate daily/weekly reports on schedule utilization and team availability
- Implement process improvements to enhance scheduling efficiency and reduce bottlenecks
Qualifications
- Minimum 2 years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management tools (Outlook, Google Calendar, Calendly)
- Exceptional verbal and written communication skills with attention to detail
- Ability to handle confidential information with discretion and professionalism
- Strong problem-solving skills with experience in conflict resolution
- Proficient in Microsoft Office Suite and scheduling software
- High school diploma required; Associate's degree preferred
- Availability to work flexible hours including occasional evenings