Job Description
Are you an organized, proactive professional seeking a rewarding remote role in the heart of Boston? Apex Virtual Solutions is looking for a Remote Executive Virtual Assistant to support our dynamic leadership team. This is a fantastic opportunity to work with a high-growth company while enjoying the flexibility of remote work.
As a key member of our team, you will act as the right hand to our executives, ensuring their day-to-day operations run smoothly. If you thrive in a fast-paced environment and possess exceptional communication skills, we want to hear from you.
Responsibilities
- Calendar & Time Management: Manage complex calendars, schedule meetings, and coordinate across multiple time zones efficiently.
- Communication Management: Screen and prioritize incoming emails, phone calls, and messages, drafting professional responses on behalf of executives.
- Travel Coordination: Plan and book domestic and international travel arrangements, including flights, hotels, and itineraries.
- Project Coordination: Assist in tracking project milestones, preparing presentations, and conducting research as requested.
- Administrative Support: Handle expense reports, maintain databases, and manage document filing systems.
- CRM Management: Update and maintain our Customer Relationship Management systems with accurate data.
Qualifications
- Experience: Minimum 3 years of experience as a Virtual Assistant or Executive Assistant.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Native or fluent English speaker with exceptional written and verbal communication skills.
- Tools: Familiarity with project management tools (e.g., Asana, Trello) and CRM software.
- Availability: Must be available to work within US business hours (Boston/EST time zone).
- Work Ethic: Highly organized, self-motivated, and capable of working independently with minimal supervision.