Job Description
Join our dynamic Portland-based team as an immediate Remote Virtual Assistant! We're seeking a highly organized professional to provide seamless administrative support to our C-suite executives and key departments. This contract role offers the flexibility of remote work while collaborating with a forward-thinking company dedicated to operational excellence. If you thrive in fast-paced environments and excel at anticipating needs, this is your opportunity to make an immediate impact.
Responsibilities
- Manage executive calendars, coordinate meetings across time zones, and prioritize competing priorities
- Compose, edit, and distribute professional communications including emails, reports, and presentations
- Conduct research, compile data, and prepare executive summaries for strategic decision-making
- Handle confidential information with discretion and maintain strict confidentiality protocols
- Coordinate domestic and international travel arrangements including itineraries and expense reports
- Streamline workflows using tools like Asana, Trello, and Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholder communications
Qualifications
- 3+ years of executive-level virtual assistant or administrative support experience
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities with minimal supervision
- Strong attention to detail with a commitment to accuracy and timeliness
- Experience with CRM systems (Salesforce) and project management tools
- Reliable high-speed internet connection and dedicated home office setup