Job Description
Join our dynamic team in Boston as a Scheduling Coordinator and become the backbone of our operations! We're seeking a highly organized professional to orchestrate complex calendars, optimize workflows, and ensure seamless communication across departments. This is your opportunity to thrive in a fast-paced environment while making tangible impacts on our organization's efficiency and success. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture that values your expertise.
Responsibilities
- Coordinate complex calendars for executives and cross-functional teams using Outlook and proprietary scheduling software
- Manage meeting logistics, including venue bookings, catering, and virtual conference setup
- Act as primary point of contact for scheduling inquiries, resolving conflicts with diplomacy and urgency
- Prepare detailed itineraries, travel arrangements, and documentation for executive engagements
- Implement and maintain scheduling protocols to maximize team productivity and resource utilization
- Collaborate with department heads to align priorities and adjust schedules dynamically
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of professional scheduling or coordination experience in a corporate setting
- Advanced proficiency in Microsoft Outlook, Excel, and calendar management systems
- Exceptional verbal/written communication skills with strong attention to detail
- Proven ability to manage competing priorities in high-pressure environments
- Experience with CRM or project management software (Salesforce preferred)
- Professional demeanor with strong problem-solving and conflict resolution abilities