Job Description
Are you an organized professional looking for an immediate opportunity?
Apex Health Solutions is urgently seeking a detail-oriented Scheduling Coordinator to join our dynamic team in Indianapolis, IN. If you are ready to start tomorrow and make a significant impact, we want to hear from you. This role offers a competitive salary and a fast-paced environment where your organizational skills are valued.
We are looking for a self-motivated individual who thrives in a deadline-driven setting and can manage complex calendars with ease. Join us in delivering exceptional patient and client experiences.
Responsibilities
- Manage and maintain complex calendars for internal teams and external clients with high accuracy and zero conflicts.
- Coordinate appointments, meetings, and travel arrangements, ensuring all stakeholders are properly notified.
- Act as the primary point of contact for client inquiries, resolving scheduling conflicts professionally and efficiently.
- Update and maintain electronic scheduling systems and databases in real-time to ensure data integrity.
- Prepare meeting materials and agendas, collaborating with department heads to optimize workflow.
- Handle sensitive information with strict confidentiality and adherence to HIPAA guidelines.
- Assist with administrative tasks such as filing, data entry, and report generation as needed.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration or Healthcare Administration preferred.
- Minimum of 1-2 years of professional experience in scheduling, administrative coordination, or healthcare administration.
- Proficient in Microsoft Office Suite (Excel, Outlook, Word) and modern scheduling software (e.g., Calendly, Apollo, or similar).
- Exceptional verbal and written communication skills with a professional and polite telephone demeanor.
- Strong problem-solving abilities and the capacity to remain calm under pressure.
- Ability to work independently and manage multiple priorities in a fast-paced setting.