Job Description
Are you an organized professional looking to streamline operations in a dynamic industry? Austin Heavy Equipment Logistics is seeking a highly skilled Scheduling Coordinator to manage our fleet and field operations in Austin, TX.
We believe in empowering our team with the tools they need to succeed. We provide all necessary equipment, including company vehicles and specialized software, ensuring you have everything required to hit the ground running.
In this pivotal role, you will be the operational heartbeat of our logistics department, ensuring that heavy machinery is deployed efficiently and that our clients receive top-tier service. If you thrive in a fast-paced environment and excel at problem-solving, we want to hear from you.
Responsibilities
- Develop and maintain comprehensive daily and weekly schedules for heavy equipment and operators to ensure project milestones are met.
- Coordinate dispatch routes to minimize downtime, reduce fuel costs, and optimize equipment utilization.
- Act as the primary point of contact between clients, drivers, and site managers to resolve scheduling conflicts or logistical emergencies.
- Process and verify all necessary paperwork, including delivery tickets, rental agreements, and equipment logs.
- Monitor equipment availability in real-time and forecast future needs based on incoming project timelines.
- Maintain accurate records in our scheduling database and generate reports for management review.
- Collaborate with the procurement team to ensure equipment maintenance schedules are up to date.
Qualifications
- Proven experience in logistics, scheduling, dispatching, or a related field (2+ years preferred).
- Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
- Excellent verbal and written communication skills with a professional demeanor.
- Proficiency in Microsoft Office Suite and scheduling software (e.g., SAP, Oracle, or similar).
- Valid Driver's License and a clean driving record.
- Ability to work flexible hours, including early mornings, evenings, or weekends as project demands require.
- Basic understanding of construction or heavy machinery operations is a plus.