Job Description
Join our dynamic team as a Remote Scheduling Coordinator and become the backbone of our operations! We're seeking a highly organized professional to manage complex calendars, coordinate cross-functional meetings, and ensure seamless workflow across departments. This remote-friendly role offers the flexibility to work from anywhere while making a significant impact in Portland's thriving business ecosystem.
Responsibilities
- Coordinate executive calendars and manage complex meeting schedules across multiple time zones
- Arrange logistics for virtual and in-person meetings including conference room bookings, catering, and technology setup
- Act as primary liaison between departments to align priorities and resolve scheduling conflicts
- Implement and maintain efficient calendar management systems using tools like Outlook and Calendly
- Prepare meeting materials, agendas, and follow-up documentation to ensure productive sessions
- Monitor team availability and proactively adjust schedules to accommodate deadlines and urgent requests
- Generate scheduling reports and analytics to optimize team productivity and resource allocation
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management software (Outlook, Google Calendar) and scheduling tools
- Exceptional communication skills with ability to navigate complex stakeholder relationships
- Proven ability to prioritize competing tasks in fast-paced environments
- Detail-oriented with strong problem-solving and conflict resolution abilities
- Experience with remote team coordination and virtual meeting platforms
- Associate degree or equivalent professional certification preferred