Job Description
We are seeking a detail-oriented Scheduling Coordinator to join our growing team in Memphis, TN. In this pivotal role, you will ensure the smooth operation of our daily activities by managing complex calendars and optimizing workflow efficiency.
At Memphis Logistics Solutions, we pride ourselves on exceptional service and operational excellence. As a Coordinator, you will serve as the primary point of contact for scheduling inquiries, ensuring that our internal teams and external clients experience a seamless, professional interaction every time.
Responsibilities
- Manage and maintain calendars for multiple executives and department heads.
- Coordinate and schedule internal meetings, client appointments, and travel arrangements with precision.
- Process incoming scheduling requests via phone, email, and online portals.
- Resolve scheduling conflicts and reschedule appointments promptly to minimize downtime.
- Update and maintain accurate records in our scheduling database and CRM software.
- Collaborate with cross-functional teams to ensure logistical needs are met.
- Prepare meeting materials and agenda summaries as required.
Qualifications
- High school diploma or equivalent; Associate’s degree or previous administrative experience is preferred.
- Proven experience in scheduling, administrative assistance, or a related field.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and scheduling software.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Ability to work independently and make sound decisions under pressure.
- Attention to detail and a professional demeanor.